HR document management system

Human resources document management made easier

With Dayforce, your HR files are all in one place.
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Overview

Keep your information organized, accessible, and secure

Access your HR documents securely, in one place, with Dayforce Document Management. Spend less time locating files and get what you need fast so you can tackle the day. 

Keep relevant HR documents organized in a single management system attached to the employee record for instant access.

Store employee HR documents securely with restrictions to help control access to personal information and sensitive employee data.

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What's Included

Easily store and access your HR files

With Document Management, you can rest assured that your HR files are securely stored in one, easy-to-access location. Speed up internal processes and empower employees to update their own information with controlled access.
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Centralized HR information

Employee documents and files are stored in one HR document management system for easier access, reducing the need to manually store and manage documents. Managers can easily locate and update relevant employee documents.

Employee record access

Documents in the system are attached to the employee record for easier visibility. Managers can review critical employee information and ensure that documents are filled out. Plus, employees can access their own documents to keep their information up to date.

Document integration

Documents can be embedded into other areas of the platform to capture critical information relevant to onboarding, performance management, and more.

Control access

Document access can be tailored so that only select employees can view or modify files. Secure documents by type, user, team, and role to enable version control and restrict access to any sensitive information.

Review

Set up document reviews so the right person weighs in at the right time. Documents are routed to the assigned people within your organization, helping you maintain compliance with privacy standards and best practices.

Filter and search

Locate documents quickly and easily. Powerful search capabilities and advanced filters allow you to find and retrieve relevant documents with less effort and less time spent searching for paperwork.

Trusted by over 6,000+ Businesses

Why our customers love Dayforce

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“Since we’ve started using Dayforce for document management, our lives have really improved. We’ve stopped creating physical employee folders. Now, employee folders are actually in Dayforce. It’s so much easier for everybody because now we can access employee information remotely and in a secure way.”

Noriko Kusaka

Pension and Payroll Supervisor

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FAQ

Frequently asked questions

What is HR document management?

HR document management is the process of storing, organizing, and controlling access to employee records and HR-related files within a secure, centralized system. It replaces manual paper-based filing with digital workflows that make documents easier to find, share, and manage while helping support compliance and data security requirements.
What types of documents are stored in an HR document management system?

HR document management systems store offer letters, employment contracts, onboarding paperwork, performance reviews, disciplinary records, tax forms, benefits enrollment documents, and compliance certifications. Centralizing these records in one secure location reduces administrative overhead and ensures the right people have access to the right documents when needed.
How does HR document storage help protect sensitive employee information?

HR document storage protects sensitive information through role-based access controls, encryption, and audit trails that track who viewed or modified each file. Digital storage reduces the risk of physical document loss or unauthorized access, and centralized systems like Dayforce ensure employee data is managed according to privacy requirements.
How does a human resources document management system support compliance?

A human resources document management system helps support compliance by maintaining accurate, audit-ready records with automated retention schedules and expiration alerts. It ensures organizations can quickly produce required documentation during audits or legal proceedings and helps HR teams stay current with document retention requirements across multiple jurisdictions.
What should businesses look for when evaluating a human resources document management system?

Look for secure role-based access, integration with payroll and talent systems, automated retention policies, audit trail capabilities, and an intuitive interface that reduces administrative burden.

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